Text version. The interactive version, with live examples, is at https://app.proptonomy.ai/docs/location. All pages as plain text: https://app.proptonomy.ai/llms.txt.

Location sharing and the team map

What the app records about where people are, with whose consent, and what a coordinator sees on the team map.

https://app.proptonomy.ai/docs/location

Consent

Nothing live is shared until the person says so. Check-in and check-out are always stamped.

Example on the page: The prompt, the first time the work clock runs. Shown once, inside the task. “Not now” can be changed later from Profile.

The first time a person presses Start work, the app asks Share your location while you work? It explains: your coordinator sees where you are on the team map while your work clock runs and the app is open. Nothing is sent otherwise. Share while working turns it on. Not now leaves it off.

Example on the page: Your own setting. The same switch as under Profile and Settings → Availability.

What is shared, and when

• Check-in and check-out: Always stamped with the time and the position at that moment. This is the proof the work happened at the property.
• While working, with consent: A position every two minutes while the work clock runs and the app is open, plus one final position when the clock stops.
• Without consent: Only the check-in and check-out stamps. No pings.
• When the app is closed or in the background: Nothing. The app does not track in the background.
• Off the clock: Nothing, consent or not.

The team map

For coordinators, admins and members: who is working, where they last were, and what they are on.

Example on the page: The team map, live. The real map with four example cleaners. Click a person to focus them.

• Statuses: Working, On a break, On the move, Just finished, Offline. Filter by Everyone, Working, On the move, Just finished, Offline.
• Where a position came from: Live (a ping), Checked in, Checked out, or Seen, with how long ago. A person with nothing yet shows No position yet.
• What they are on: the current task and its property.
• Open it from Team map in the navigation. Staff members do not have it. They see their own tasks, not their colleagues’ whereabouts.

Turning it off

In the app, Profile has the switch Share my location while I work. Off means only the check-in and check-out spots are recorded. Admins and members find the same switch under Settings → Availability. The phone’s own location permission for Proptonomy can be withdrawn in the phone’s settings as well.

All documentation pages

• Working for a client — How a cleaning or maintenance company receives a client's tasks in its own workspace, and what it sees of the client.
• Roles and what they can do — The six roles, which one to give whom, and a live view of what each role can read and change.
• Inviting people and managing roles — Inviting a coordinator or a cleaner, accepting the invitation, changing a role, and property scopes.
• Receiving and delegating tasks — Where a client's tasks appear, how a coordinator hands one to a cleaner, and what the client sees back.
• The app for cleaners — Installing and signing in, the Today list, and a task from Start work to Finish.
• Location sharing and the team map — What the app records about where people are, with whose consent, and what a coordinator sees on the team map.
• Working from WhatsApp — One message connects you. What a cleaner can ask and do from WhatsApp, and how coordinators reach their team.
• Languages and translation — The relay that re-posts every group message in each language, your inbox language, translating one message, and the language the AI writes in.